When it comes to business documents, simplicity is often best. This equally applies to standard operating procedures (SOPs). They should be easy to read, organized, and concise. SOPs are also more beneficial when their formatting is consistent for all departments. The best way to achieve all of the above is to use an SOP template.
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Every department in every company uses some form of SOPs, so the same SOP template should be used throughout the organization. The SOP language and formatting may vary slightly based on the department, but if the template is simple enough it should be adaptable and still retain the necessary level of consistency.
An SOP manual is the centralized location where all SOPs are kept. For many organizations, this still takes the form of a binder with paper copies of each SOP. However, an SOP manual is most effective when it is electronic. An electronic SOP manual is easier to revise, store, and retrieve the most up-to-date versions of the SOPs.
Paper-based processes have no shortage of limitations, and the same is true of paper-based SOPs. An electronic SOP is always going to be more effective and efficient than a binder. The MasterControl Documents™ and MasterControl Process™ solutions not only provide organizations with electronic templates that can easily be adapted across departments, they also make it much easier for companies to update and track their SOPs by keeping the documents in a centralized location with controlled access.
Organizations all over the world use MasterControl software solutions to ensure compliance – including organizations that enforce compliance. The U.S. Food and Drug Administration (FDA) became a MasterControl customer in 2009. Since then, the FDA has expanded its use and now multiple divisions of the agency use MasterControl solutions.