Standard Operating Procedure (SOP) Template

A standard operating procedure (SOP) outlines business processes. The content should be simple and the format should be the same throughout your organization. Our free SOP template is the tool you need to standardize your SOPs.

Create a Simple SOP Template


Involve All Departments

Every department will use the template, so they should all be able to give input.



What information will each SOP need? Your template might include the organization’s name, document title, document number, revision number, signature of approver, etc.


Optional and Required Sections

Most SOP templates have sections for purpose, scope, definitions, responsibilities, procedures and revision history. Identify which sections are optional and which are required in your template.


SOP Management

Your SOP template might need to change as the organization grows. Determine who has the responsibility for those changes.

SOP Format Features


Change control audit on a laptop

Metadata is data about data. Some examples in an SOP include the procedure name, version number, department, name and signature of approver, and review dates. The same metadata should be included in all SOPs.


Authorization on paper with glasses on desk

An SOP must include the name and signature of the person who authorized it. That signature can now be electronic, provided it meets the requirements from 21 CFR Part 11.

References to Relevant SOPs

SOP examples in binders of paper

Most SOPs reference other SOPs. Printed SOPs must include the name and document number of mentioned SOPs. Electronic SOPs only need a link to the other SOP. Document control software is ideal for managing and linking electronic SOPs.


Manufacturing worker in warehouse

The procedures section of an SOP needs to be flexible to accommodate the needs of each department.

SOP Manuals

A standard operating procedure manual used to be a thick binder full of paper copies of SOPs. A more effective SOP manual is electronic and easily accessible from anywhere.


MasterControl SOP Software

A paper-based SOP will never be as efficient as an electronic one. With MasterControl Quality Excellence™, you can easily control SOP creation, approval and revision.

Take control of your SOPs now.

Use our free SOP template to standardize your SOPs and ensure compliance.

Download Template
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