A standard operating procedure (SOP) outlines business processes. The content should be simple and the format should be the same throughout your organization. Our free SOP template is the tool you need to standardize your SOPs.
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Every department will use the template, so they should all be able to give input.
What information will each SOP need? Your template might include the organization’s name, document title, document number, revision number, signature of approver, etc.
Optional and Required Sections
Most SOP templates have sections for purpose, scope, definitions, responsibilities, procedures and revision history. Identify which sections are optional and which are required in your template.
Your SOP template might need to change as the organization grows. Determine who has the responsibility for those changes.
SOP Format Features
Metadata is data about data. Some examples in an SOP include the procedure name, version number, department, name and signature of approver, and review dates. The same metadata should be included in all SOPs.
An SOP must include the name and signature of the person who authorized it. That signature can now be electronic, provided it meets the requirements from 21 CFR Part 11.
Most SOPs reference other SOPs. Printed SOPs must include the name and document number of mentioned SOPs. Electronic SOPs only need a link to the other SOP. Document control software is ideal for managing and linking electronic SOPs.