Manual systems are inefficient, requiring tremendous man-hours in terms of routing documents, obtaining approval and signatures, face-to-face meetings to discuss changes, and search and retrieval of documents during inspections and audits.
MasterControl's document control software automates routing, delivery, escalation, and approval of documents. It can handle all types of documents regardless of the software used to create them. MasterControl features a centralized, secure repository that makes search and retrieval easy.
Lack of Revision Control
In a paper-based system or hybrid system, employees check out documents and other materials manually. Tracking down any document activity is difficult. Making a change in SOPs or other documents requires manual submission of a change request or discussion of the change in face-to-face meetings.
Automated Revision Control
MasterControl provides automatic revision control to ensure that only the current version of a document is available. When the new revision becomes effective, access to the prior revision is cut off. The system allows you to lock down uncontrolled copies and track controlled copies.
Most companies have different systems for document control, CAPA, audit, training, and other processes. They are not connected. The people who manage these separate processes are not connected, increasing the likelihood of miscommunication. Tasks are likely to fall through the cracks from one disparate system to another.
In MasterControl's integrated system, document control is connected to other processes for a seamless quality management. For example, if an important SOP has changed significantly so as to merit a retraining, the system will automatically launch training tasks to affected employees once the revised document becomes effective.
Unprepared for Audits
All important documents related to the development and manufacture of a product are subject to audits and inspections. In a manual process, paper documents are hard to track and can be easily misplaced. There's nothing worse than failing to produce an important document during an audit.
Increased Audit Preparedness
MasterControl Documents provides a centralized, web-based repository for all documents essential to compliance. Auditors will need to look at only one place for anything they need. Automation makes it easier to search, track, and retrieve documents.
Poor Collaboration Process
In a manual process, collaboration entails gathering all stakeholders in one room, which is time-consuming, if not impossible. Some people might collaborate in writing, but routing a document via email is inefficient.
Effective Collaboration Process
MasterControl's virtual collaboration workspace allows users to collaborate in a secure and real-time environment. Authorized users can add their input any time from virtually anywhere, so physical location will no longer cause delays in collaboration.
MasterControl's integration with PleaseReview, a leading co-authoring software, provides control over collaborations and streamlines the process of sending documents between the two systems.
Lack of Visibility
A manual system relies on disparate tools like spreadsheets and flowcharts to generate reports crucial for evaluations and decision making. Without a coherent and reliable reporting system, managers are unable to see the big picture.
MasterControl's advanced analytics and reporting capability will help managers monitor quality processes and proactively improve them. It includes dashboard, drill-down, and scheduling features and provides standard and customized reports.