With the ever evolving technology, every single business and organization is trying to keep abreast with the latest trends. The modern world is all about being fast and taking hold of the potential business that comes your way. Any hesitation from your side can be your biggest downfall. For this very reason, you want to make sure that you are doing business correctly. The way you plan processes, manage procedures, derive and deploy changes, and maintain communication in the organization says a lot about the future of your company. This is where you need to think smart – you need to think about MasterControl's online document control software systems.
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Let's round up on the top five reasons on how MasterControl's online document control software systems can help you and your business to grow in an efficient and cost-effective way.
The basic requirement of any document control software is its availability. Users of any multi-location organization are strongly aware how difficult it gets to access applications that are deployed remotely. Delay in access, restraint in availability of any functionality, and server access issues can be several reasons of annoyance for the employees. MasterControl's online document control software is all about providing easy access to users all over the world. You can be residing anywhere however; you will never feel distant from all the documentation as you are able to access it online through the web-based interface. It is simple to search and retrieve any documents you have access to.
The best part about MasterControl's online document control system is that it has automatic document revision control and archiving enabled. This means that only the current version of any document is available for the users to view. Only authorized users can make changes, and they need to enter the reason for the change before the document is sent on for manager approval. The system consists of a special tool called an "InfoCard" that helps in tracking changes in the document. Another feature that helps you in having complete control of how your documents are processed is the time-stamped audit trail. This enables you to not only track the user who has made alterations in the document, but also view the changes made.
The vision of MasterControl is to develop a quality management system with an online document control software solution which adheres to FDA and other global regulatory requirements. One of the regulations, 21 CFR Part 11 in the United States and Annex 11 in the European Union, stresses that you must be able to control the users that are granted access to the documentation. This means that you must be able to limit user permissions and ability to access written policies and procedures. You don't want irrelevant users toying with relevant information and making modifications. This regulation is well addressed with the virtual vaults that secure documents through a centralized database. You can grant access based on roles, departments, or even specific users as needed.
If you are an employee that has to write, manage and maintain SOPs in documentation; then you also know of the extensive effort you have to put it in correctly writing the documents. For one thing, you definitely want to be able to document SOPs in different kinds of formats. You need to ensure that all the procedures once written down are required to be verified by others. This calls out for routing of documents from one department to another for approval. The beauty of this software lies in catering to various kinds of formats. MasterControl's online document control software systems is all about saving you time by automating routing, escalation and approval of all documentation. You can be assured that the documents are approved and signed off with electronic signatures to comply with current regulations. This ensures that the correct people are signing off on documents. Each signature includes the date and time stamp appended to each document. In case certain personnel are causing unnecessary delays in approving a document, you can escalate the task to the next manager in line.
For any business to excel, you need to not only know the obvious, but also be able to read between the lines. For this very reason, MasterControl provides you with advanced analytics and reporting consoles for you to generate various reports in different kinds of formats and representations. This feature invariably helps you in performing the much needed analysis for studying your businesses trends. You can figure out what your business lacks and which areas require improvement. Thereon, you can focus on the weaknesses and build on the strengths to excel in the market. This help you be a better judge of various parameters and learn how to boost sales of your product and efficiency of your staff. With the MasterControl online document control software systems, you can be on the cutting edge of the way business is done in your market.
For additional details about the online document control software systems from MasterControl, please feel free to contact a MasterControl representative.