Vendor Management Software Systems

An increasingly complex regulatory environment has made it unsustainable for companies to rely on spreadsheets or other traditional tools to manage vendor lists and supplier records. Vendor management software systems can help ensure this critical information is properly managed.

Vendor management software enables organizations to maintain a vendor management system that gives them complete visibility and control of all documents and records related to each vendor and supplier. Robust vendor management software allows regulated companies to not only keep all vendors, contracts and reviews in one place, but also assess risk, manage resources and, ultimately, comply with regulators and auditors.

As companies amass more suppliers, vendors, parts and services, controlling the documentation associated with these third parties and their goods or services becomes increasingly challenging. Especially for regulated companies, an effective vendor management system is important to ensure third-party goods and services comply with applicable laws, regulations and best practices.

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How MasterControl Supplier Helps Maintain Critical Vendor and Supplier Information

Implementing a supplier quality management software system like MasterControl's enables organizations to maintain an effective vendor management system.

MasterControl Supplier gives manufacturers the ability to seamlessly connect and monitor databases of third-party products and services, approved vendor lists (AVLs), quality metrics and other relevant, current information — all within a centrally accessible repository. Here's how MasterControl Supplier helps companies ensure their vendor lists and supplier documentation are properly managed, efficiently tracked and easily accessible.

Common Challenges

MasterControl Solutions

Tracking AVLs:

The process of maintaining and controlling an AVL is complex and often error-prone, particularly when supplier quality information is kept in separate systems or tracked manually using spreadsheets.

Centralized, Connected System:

With MasterControl, all supplier status and quality information is contained in a single, centralized location. MasterControl Supplier makes it easy to maintain AVLs and access all records and documentation related to each supplier.

Complications with New Parts and Manufacturers:

To be placed on the AVL, a supplier must be monitored continuously and must meet a number of qualifications, such as supplier surveys, audits and process validation.

Automated Tracking of Supplier Information:

MasterControl automatically tracks and stores supplier information derived from audits, non-conformance reports, supplier deviations and CAPAs. This electronically managed information can then be easily compiled for supplier quality ratings.

Adding and Tracking Approved Parts and Suppliers:

As new parts and suppliers are added and as suppliers’ approval statuses change, accurate and up-to-date tracking of parts and suppliers becomes more complex and challenging.

Easy Adding and Tracking of Parts and Suppliers:

Goods or services can be added to the “approved to supply” list using bidirectional links with suppliers in MasterControl. MasterControl automatically checks approval status, and the link is enabled and displayed only if it links to an approved supplier.

Duplication of Supplier Qualification Efforts

In organizations with geographically dispersed divisions, the difficulty of centralizing supplier qualification activities often results in multiple divisions qualifying the same supplier, wasting resources and effort.

Ready Access to Supplier Data:

MasterControl’s Web-based platform makes accessing supplier data easy while still securely maintaining it. Geographically dispersed divisions are able to share supplier qualification data with others in the organization, minimizing potential for costly duplication of effort.

For More Information about Maintaining Critical Vendor and Supplier Information

As a vendor management software system, MasterControl Supplier enables regulated companies to monitor AVLs with ease and simplify supplier-oriented processes. To learn more about how MasterControl Supplier can help ensure that your vendor lists and supplier documentation are properly maintained, contact a MasterControl representative.