Vendors providing goods and services to companies doing business in regulated environments are only qualified to supply specific products and services. As such, these suppliers must be accurately tracked on a company's approved vendor list (AVL). The AVL must be continually managed and monitored, a complex supplier management system that becomes exponentially more difficult as product designs and manufacturing processes change over time. Further complexities arise as increasing numbers of suppliers engage with or are managed by different departments and divisions across the company.
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Here's how MasterControl's supplier management software, which incorporates supplier management best practices, is giving companies the capability to efficiently manage and approve vendor lists and effectively track supplier quality and supplier status.
Supplier Management System Challenges
MasterControl Supplier Management Solution
Tracking AVL Manually
Without a supplier management system, maintaining and controlling an approved vendor list is complex and error prone, particularly when supplier quality information is kept in separate systems or tracked manually via spreadsheets.
Centralized, Connected Supplier Management System
With MasterControl supplier management software, all supplier management statuses and quality information (such as nonconforming material reports) is automatically contained in a single, easy to access location. In addition to providing an easily maintainable AVL, MasterControl Supplier features a user-friendly interface for accessing all documentation and records related to each supplier.
Complications with New Parts and Manufacturers
As engineering teams develop new designs, contract manufacturers and parts must be identified and added to the AVL. To be placed on the AVL, a supplier management system must be monitored on an ongoing basis and must successfully fulfill a number of qualifications, such as supplier surveys, supplier audits, and process validation.
Automated Tracking of Supplier Management
MasterControl supplier management software automatically tracks and stores supplier information derived from audits, non-conformance reports, supplier deviations, and CAPAs. This electronically managed information can then be easily compiled for supplier quality ratings. Furthermore, suppliers can be approved using MasterControl's robust approval workflow technology.
Difficult to Add and Track Approved Parts and Suppliers
As new parts and suppliers are added and as suppliers' approval status changes, accurate and current tracking of parts and suppliers becomes increasingly more elaborate and difficult.
Simplified Adding and Tracking of Parts and Suppliers
With MasterControl's supplier management software, goods or services can be added to the “approved to supply” list simply by linking the goods/services to a specific supplier in MasterControl, and the supplier’s identifier can be added for the goods/services. Suppliers, conversely, can be added the same way. If a part is linked to a supplier that is not approved, the link will be disabled until the supplier becomes approved or reapproved. All of this information is easily obtainable via MasterControl's built-in reporting tool.
Duplication of Supplier Qualification Efforts
In a corporation with geographically dispersed divisions, it can be difficult to centralize supplier qualification activities and as a result, multiple divisions end up qualifying the same supplier. Without a proper supplier management system, this results in wasted effort, resources, and dollars.
Web-based Supplier Management Platform
MasterControl's Web-based platform makes accessing supplier data easy and efficient. Geographically dispersed divisions have the ability to share supplier qualification data with others in the corporation, potentially cutting out costly duplication of effort and speeding time to market.
To learn more about how incorporating MasterControl's supplier management software system into your supplier management program can dramatically improve your supplier management processes, please contact a MasterControl representative.