Apply ISO 9001:2015’s HLS for Improved Document Control and Compliance


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With the transition to ISO 9001:2015 now fully underway as life science and other regulated industry companies make the switch, a key aspect of the new standard is its shift in focus from preventive action to risk process. ISO 9001, which specifies requirements for a quality management system (QMS), in its latest iteration, incorporates a formalized, phased risk management system that must be completely worked through to complete the quality risk management process.

“In effect, ISO 9001:2015 is asking you to establish an end-to-end process for identifying and addressing risks so that your QMS can deliver upon its objectives and then to execute that process carefully and consistently through your organization,” said Walt Murray, principal consultant with Pinpoint Consulting and a leading ISO subject matter expert.

Murray added that executing the new focus can be challenging for quality managers given the fact that the standard has to be flexible enough to address a variety of situations and that few tangible specifications are provided.

However, one component of ISO 9001:2015 that is fully delineated is the adherence requirements in Annex SL that form the high level structure (HLS) for all ISO systems going forward.  

The high level structure (HLS) component of ISO 9001 is fully delineated and can help #lifesciences organizations improve document control and #compliance, says @MCMasterControl http://bit.ly/2Vxavfs

ISO 9001:2015 and High Level Structure

HLS consists of 10 clauses that all ISO management system standards are required to use. In essence, the guidelines help ensure that quality management systems all have the same: (1)

  • Clause titles.
  • Sequence of clause titles.
  • Text.
  • Terms and definitions.

The cumulative effect is that HLS makes the standard more understandable and easier to read by users, a welcomed improvement given all the jargon that is by necessity a part of manufacturing regulated products. Examples of identical definitions include keywords such as organization, interested party and policy. Another benefit of HLS is that it will allow for greater integration and consistency between systems of different disciplines. (2)

More specifically, the 10 HLS clauses include:

If you’d like to learn more about ISO 9001:2015’s high level structure (HLS), join us for the annual spring conference of the American Society for Quality’s (ASQ) Columbus (Ohio) section on Monday, March 11, at the Crown Plaza Columbus North-Worthington. Walt Murray will be presenting “High Level Structure Approach to Document Control and Compliance with ISO 9001:2015.”

JOIN US:
  • Scope
  • Normative Reference
  • Terms and Definitions
  • Context of the Organization
  • Leadership
  • Planning
  • Support
  • Operation
  • Performance Evaluation
  • Improvement

Yet Murray says the key to fully maximizing ISO 9001:2015’s HLS to help elevate the performance of your QMS lies in the standard’s upgraded requirements for documentation of management system processes and heightened document control. The standard no longer simply requires documents and records but the actual documentation of all data within your QMS.

“Documented information in HLS includes new explicit requirements for data and analysis,” Murray said. “Planning documentation is also more formidable then the previous implicit language for this element in ISO 9001:2015.”

Documented information in high level structure (HLS) of ISO 9001:2015 has explicit requirements for our QMS’ data and analysis, says @MCMasterControl http://bit.ly/2Vxavfs

Leveraging ISO 9001:2015’s HLS for Improved Document Control and Compliance

Just as documents and records are no longer sufficient for compliance under ISO 9001:2015’s HLS, so is a paper-based QMS no longer a reliable or efficient method for keeping your company’s quality processes integrated, organized and accessible. A dynamic, automated QMS provides you with the capabilities to electronically manage your product, quality and all related documents throughout the enterprise and across a product’s life cycle. The result of going paperless is fewer quality events, reduced risk and readily accessible data management capabilities that can result in greater ROI for your company.

“Today, we are challenged with the risk orientation and innovative approach for opportunity as a visible part of how we manage quality,” Murray said. “Where these concepts were implicit in the past, they are now explicit and auditable as components of an improved QMS.” 

References

  1. “Transitioning to ISO 9001:2015 – High-Level Structure.” June 12, 2018. Retrieved from https://community.intelex.com/explore/posts/transitioning-iso-90012015-high-level-structure.
  2. “Management makeover – New format for future ISO management system standards.” July 18, 2018. Retrieved from https://www.iso.org/news/2012/07/Ref1621.html.



2017-bl-author-michael-rigertMike Rigert
 is a content marketing specialist at MasterControl Inc.’s headquarters in Salt Lake City, Utah. A native of the Chicago area, he has nearly a decade and a half of experience creating journalism and marketing content for the news media, public safety and higher education. He has a bachelor’s degree in political science from Brigham Young University.





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