Many companies employ LMS software systems to ensure that employees know how to perform their duties according to company (or even industry) guidelines. LMS systems are used in the corporate world for a wide variety of reasons: to bring personnel up to speed on the latest policies from human resources departments, to track an individual’s credentialing activities, to train employees on specific tasks they need to execute on a manufacturing floor, or for countless other purposes. With so many LMS software systems available on the market, it can be challenging to find an automated solution that is perfectly suited for your organization’s needs.
Susceptibility to user rejection can be an LMS system’s greatest flaw. Like any software system implemented enterprise-wide by your organization, if the LMS software system isn’t easy to use, users will avoid it whenever possible. And that goes for trainees and trainers alike: the learning curve can’t be too steep (best case scenario: it’s not even perceptible) if users are expected to jump right in and hit the ground running with their learning or teaching experience.
While an LMS software system should be flexible enough to meet the needs of different learner/instructor dynamics, the greatest evidence of its flexibility should be its capacity to interact with other software systems. It should also be able to give your organization maximum flexibility without any need for vendor intervention, external consultants or additional programming.
Sharable Content Object Reference Model- (SCORM-) compliant LMS software systems are designed according to a set of common specifications, standards and guidelines. Information that is developed in an LMS system that conforms to SCORM guidelines can be shared with and manipulated by other SCORM-based systems. Automated LMS systems and electronic solutions that are specifically designed with such guidelines in mind offer greater flexibility and open doors to potential connectivity with the overall quality system and its related processes (e.g., change control, corrective and preventive actions, etc.).
The days of maintaining training records, standard operating procedures (SOPs), task sign-off sheets, and similar types of documentation in paper binders and file cabinets have long since passed. Companies that lack an automated system for routing, tracking and following up on training tasks are easily left in the dust behind more efficient competitors. Implementing LMS software systems that are flexible enough to be integrated with existing document repositories and other enterprise applications will help ensure that training tasks won’t fall through the cracks.
Any training software solution that is considered to be top-notch should be able to provide robust routing, tracking, verification, and examination functionality and should tightly integrate with the overall quality system. Whenever a change is made to an SOP, policy, work instruction, etc., the system should automatically notify all affected employees and electronically deliver their new training tasks. The analytics and reporting features of any first-rate LMS software system should include a variety of customizable reports and online charting capabilities. It should also go without saying that a Web-based system is a necessity in order to ensure that users are able to access the system at any time, regardless of geographic location.
To find out more about the impact that LMS software and automated training programs can have on your organization, please contact a MasterControl specialist.