The processes involved in creating — and maintaining — large collections of documentation for regulatory submissions, audits, or design history files are prone to error and require a continuing, significant effort. With so many mountains of paperwork it often seems impossible to keep these collections organized, let alone know the status of critical documents at all times.
MasterControl Taxonomy Explorers™ allows each group within the enterprise to have its own unique taxonomy with the capability to have a single document exist in one or more taxonomies. Critical documents—SOPs, drawings, contracts, clinical documents, or any type of submission documentation—can be automatically categorized and updated by the MasterControl system. MasterControl allows you to take your explorers to the next level—or as many levels as you want.
Here are some examples of how MasterControl helps companies effectively manage documentation and taxonomy challenges:
Most preconfigured folder structures are designed to meet the needs of programmers or expert committees—not individual users. Users are forced to wade through documents that are not relevant to their tasks in order to get the information they need.
Browseable Folder Structure
MasterControl Taxonomy Explorers features an easy to use interface similar to Windows Explorer with a folder structure defined by MasterControl “InfoCards” and custom metadata. MasterControl’s multiple folder structures allow individual users to view information in the way that makes the most sense to them.
Unknown Document Status
Managers frequently have difficulty determining the status of critical documents. In some cases, authors in different groups may duplicate efforts and create the same document because the system in place does not allow the right hand to know what the left hand is doing.
Based on metadata from InfoCards and custom fields, MasterControl ensures that documents are automatically updated in the system as soon as they are saved. MasterControl’s checks and balances allow users to know exactly what types of information are stored in the system’s explorers.
Many companies waste exorbitant amounts of time and staff resources attempting to maintain network shares and folder structures and manage the creation and status of critical documents.
Automatic System Maintenance
The MasterControl system insures that critical documents are securely stored in a central repository.