When is it Time to Get a Laboratory Quality Management Software System (QMS)?
The best scenario would be that the day the lab opens, a laboratory QMS is in place. Document control is essential to the safety and efficacy of a lab. Additionally, in order to comply with accreditation, laboratories must establish an effective document control system. Each document must be created, updated, approved, and archived in specific ways, or a laboratory will have deficiencies on the accrediting agency’s checklist.
Many laboratories keep their policies and procedures in physical binders, trying to keep up with the endless paper trail of revised standard operating procedures and policies. There are usually multiple copies of these binders in different parts of the lab, making updating these documents very time-consuming and error-prone.
The best time to get a laboratory quality management software system may be before accreditation rolls around. The accreditation process includes a review of management systems and an assurance that a laboratory has a quality system that is documented and fully operational. An electronic document control system provides this kind of assurance.