Training Records
Employee Training Records Software for Tracking Employee Records and Signatures Which also Helps in Compliance with ISO and Regulated Environments
MasterControl training records software helps manage and control role-based training requirements and employee competencies. The software's flexibility allows you to create and deploy a variety of simple or extensive training courses requiring users to learn their duties and demonstrate proficiency. MasterControl Training can be deployed as a standalone system to control all types of training, or integrated with MasterControl training records software to automatically task affected trainees when required SOPs or other documents change.
Watch Videos MasterControl Training Module (2:29) How MasterControl Makes Your Job Easier (3:50) Creating a Paperless Process Using MasterControl (3:38) |
How can MasterControl Training Records Software Benefit You?
- Supports a distributed model that requires Trainee participation
- Continually performs gap analyses between required and completed training for all Trainees
- Automatically assigns training tasks based on the gap analysis
- Allows Trainees to view their training tasks and training records as part of their day-to-day activities
- Allows Trainees to sign electronically after completing training tasks
- Automates incident reporting, solution identification, and document change
- Synchronizes changes between documents (e.g. SOPs) and their associated courses
- Automatically triggers required training records based on linked document changes
- Provides reporting of real-time data based on current status of all training tasks
Benefits of Training Records Software:
- Minimize risk of noncompliance or nonconformance
- Ensure "audit/inspection readiness" all the time
- Training records helps in securing training data and electronic signature information to comply with 21 CFR Part 11
- Seamlessly integrate training with document control and change management processes
- Connect people, data, and quality sub-systems in an enterprise wide environment
- Training records increase efficiency by automating paper-based training activities
- Track and evaluate training completion to improve product quality and compliance
- Ease the pain of validation by offering complete protocols, toolkits, and consulting services
| Training Records and Tracking Challenges |  |
MasterControl Training Records Software Solution |
|
||
| Inefficient Employee Training Records Tracking and Management System
The more employees a company has, the harder it is to track, follow-up, and verify their training record, especially if they're in different locations working different shifts. A paper-based system is likely to result in voluminous paperwork, delays, or incomplete training tasks. |
|
Efficient Training Management and Tracking Records Software MasterControl automates the routing and delivery of training tasks and even automatic grading of online exams. Training records provides a secure, centralized, and Web-based repository for all training-related documents. |
|
|
||
| Disconnected Training Processes
Changes made to SOP and other key documentation almost always require new training. If the training records are not connected to change control and other quality processes, training tasks are likely to fall through the cracks. |
|
Connected Training Software System
MasterControl training records integrates the training process with the rest of the quality system for a holistic approach. For example, the resolution of a corrective action will trigger an engineering change, an SOP change, and training of employees on the new SOP. |
|
|
||
| Poor Communication
Tracking calls for two-way communication. The training coordinator needs to inform all trainees about their tasks and trainees need to communicate back upon completion of training. In between, there's a need to remind people or escalate tasks which can easily be done via training records by MasterControl. Paper-based and hybrid systems create unnecessary work with uncoordinated e-mail messages, phone calls, and face-to-face communication that are difficult to track. |
|
Efficient Communication
Automates tracking and follow-up. Users are automatically notified about new training tasks which can be seen later also through training records. Upon completion of the task, the verifier is also automatically notified. Trainees have access to their training records with a personalized folder that shows past training, course due dates, and future training. |
|
|
||
| Lack of Oversight
With a paper-based or hybrid system, it's hard to find out who needs what training when, or how many employees passed or failed the training. It's almost impossible to get the status of the training program in a timely manner without the training records. |
|
Increased Oversight:
MasterControl Training's advanced analytics and reporting capability includes customizable reports. training records and online charting. The training coordinator can run a report according to required training by trainee, completed training by job code, or pending training by course, and find out how many people have completed their tasks. |
|
|
||
To Learn More about Training Records Management
To learn more about training records and the software for training management from MasterControl, please feel free to contact a MasterControl representative.
Related Links
Share This Article
Implementing successful compliance solutions for a diverse customer market.
