Clinical Trial Project Management


The number of project tasks, documents, and processes that must be managed during the course of a clinical trial are overwhelming for even the most seasoned and prepared organizations. Clinical trial project management entails the coordination of all aspects of a clinical trial which significantly impact the time and cost taken to research and develop a drug or medical device. A clinical trial project manager coordinates all activities across the study team, organizes meetings and communications (including study start-up activities), maintenance to study close-outs by utilizing various tools to analyze and report up-to-date study status, patient enrollment, site information, deadlines, and milestones, as is also responsible for tracking information for use by regulatory for submissions.

Managing all of the many projects that arise during the life of a clinical trial can seem like an impossible task, even for experienced professionals who recognize that good clinical trial project management is essential if the clinical trial is to be conducted efficiently and economically. A clinical trial project management solution can help organizations accelerate their clinical trials and give them powerful tools that are designed to improve efficiency in clinical trial project management. MasterControl CQMS provides an integrated approach to clinical trial project management and the handling of vital information such as milestones, visits, status, etc.

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TMF: The Foundation of Clinical Trial Project Management

The trial master file (TMF) is at the core of clinical trial project management. The TMF clinical trial project management capability of MasterControl CQMS allows a user to plan their TMF documents and tasks as a projects and provides automated task reminders and updates as tasks are executed and promoted through various lifecycles.

MasterControl CQMS provides essential tools for clinical trial project management that cannot be found in any other single solution, specifically:

  • A sample project plan template based on the DIA Reference Model, the ultimate TMF standard. Using this model increases efficiency and provides a central location for all required TMF content.
  • Integrated project tasks (i.e., documents, processes, etc.). When integrated and automated, quality tasks can be executed and closed out efficiently for increased compliance.

Simplifying and Streamlining Clinical Trial Project Management

Site documentation and trial eligibility information from hundreds of sites for various clinical studies can create massive clinical trial project management headaches. With MasterControl's clinical trial management software system, each clinical site's information and documents can be linked, searched, and reported on. This information includes facilities, equipment, past trial participation, and audit history as well as site- and study- specific documents.

The MasterControl CQMS also eases clinical trial project management burdens because it provides mobile access to the system. External and mobile users can quickly access information critical to their roles (think: monitors, auditors, or investigators) and can also accelerate the flow of information and execution of clinical trial project management tasks, which reduces cycle times (i.e., reviews, approvals, and training).

Additional Solutions Provided by the MasterControl CQMS

TMF Document Management

  • Document Types, Metadata, and Taxonomy based on the Drug Information Association’s (DIA) Trial Master File (TMF) Reference Model
  • Workflows: Routes, Collaboration, and Electronic Signatures

Clinical Quality Event Management (Process Management)

  • Study Monitoring (Initiation, Intern & Closeout Monitoring), Protocol Deviation and Clinical CAPA Process Management

Clinical Study Management

  • Study Information, Project and Timelines

Clinical Vendor (Partner) Management

  • Clinical Vendor Qualification (CRO, etc.)
  • Clinical Vendor Relationship Management

Clinical Site Management (Site Qualification and Relationship Management)

  • Site Information (Facilities, Equipment, Audit History) and Documentation
  • Investigator Site File (ISF) Management
  • Site Qualification and Risk Based Selection Criteria

Complete Clinical Audit Management

  • Vendor, Study and Site Audit Management

Training Management (GCP and Study Training)

  • Study Team, Partners/Vendors, Study Site Training
  • Risk based Configurable Study Training

Mobile Access

  • Access Documents, Processes, Tasks, and Training Courses from tablets or smartphones.

Clinical Risk Management

  • Project Risk - Study Timeline, Tasks Overdue, Completion Percentage
  • Clinical Procedure - GCP Documentation, Patient Enrollment, Safety, Data Integrity, Product Accountability / Storage, CAPA/ Deviations (Volume, Frequency, Trends)
  • Vendors/Partners – Risk-based Vendor Qualification/Selection
  • Sites - Risk based study site Qualification / Selection
  • Audit - CRO and Site Audits: Violation, Finding, Deviations, Follow-up / Corrective Action
  • Training - Completed, Outstanding, Overdue

For More Information about Clinical Trial Project Management

For additional details about the clinical trial project management system available from MasterControl, please contact MasterControl representative.