Oil, gas and mining companies are aware of the complexity in maintaining quality in business. As oil, gas and mining industries deal with raw materials that may be hazardous to human health, it is important to adhere to standardized procedures. In order to ensure procedures are being followed, companies can incorporate MasterControl's oil, gas, and mining audit management software systems to automate and manage the audit process in an efficient and cost-effective manner.
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ISO 9000/14000 are the quality standards that specifically address the conditions any oil, gas and mining company must comply with in order to practice business. Vendors, customers and stakeholders of such companies must be clearly informed of all business, HR and technical policies. This helps bring transparency to the system and enables successful execution of the audit process. There is no denying the fact that regularly scheduled audits can improve the overall standard in quality, which is why many companies are now taking advantage of MasterControl's oil, gas, and mining audit management software solution to maintain ISO certification. The following section addresses some of the major challenges of both performance and compliance audits and how MasterControl oil, gas and mining audit management software ensures your quality system is always compliant, connected and complete.
Compliance is an attribute that needs to be achieved on the process, department and the enterprise levels. This requires careful planning and a stringent conformity to ISO quality standards. Conformance to these standards optimizes quality processes and keeps the quality system always ready for both performance and compliance audits. Contrary to popular belief, audit is not a simple task. However with MasterControl's oil, gas, and mining audit management system, the intricacies related to audit can be organized to ease the job of auditors.
The software breaks the audit procedure into different units. This allows automation of each task within the audit for simplicity. Auditors can even automate notification, follow-up, and escalation of overdue assignments. Instead of appointing special resources for planning and scheduling, companies can automate audits, which regulate compliance throughout the enterprise. Management can also schedule audits in advance to ensure that no tasks pertaining to audits are overlooked. Collection of data is an important step in any audit which is why MasterControl collects and tracks data through two forms. However, a company can configure additional forms, depending upon business requirements.
Once information is gathered from different sources, it is stored in a secure web-based repository. MasterControl's oil, gas and mining audit management system provides a central location for storing documents accessible only to authorized users. After storing all audit data, the next step is to interpret it in an understandable format. MasterControl's oil, gas, and mining audit management software allows management to analyze different aspects of their business. This enables increased understanding of the strengths and weaknesses of the business. The same reports can also be pivotal for forecasting and risk prevention.
It is a general fact that companies excelling all over the world rely on solid communication. Communication is a concept that is applicable on different levels in the system. No process can execute without certain inputs. This means that some data is passed on to a process for execution. Once a process is complete, the result is carried forward to another for further processing. MasterControl oil, gas and mining audit management software knits the audit process with other quality processes for a holistic approach to quality management. This ensures that the audit produces accurate results and reflects the exact situation of the business.
In order to connect the audit process with other processes, the software divides an audit into different steps. These include: preparation, scheduling, execution, findings, verification, and completion. This division allows auditors to concentrate on different aspects of an audit without confusing any of the steps together. All audit findings are then available to users through the web-based portal. This allows employees, suppliers, contractors, and others involved in the audit process to coordinate decision making regardless of location. The audit process helps companies decide about productivity of people, processes, policies and overall functioning of the organization. There is no perfect process workflow which means there is always room for improvement. This is the reason management can launch a CAPA on finding any correctional process area.
MasterControl oil, gas and mining audit management software allows direct launching of CAPA form within any other form. Instead of typing the same information to the CAPA form, the software allows all the pertinent information from the Audit Finding form to be automatically entered into the CAPA form. To keep users of the form aligned, the history of the entire process is also displayed. Links are maintained so users can review a completed process and see what triggered the CAPA. In order to provide more control of the workflow and reduce cycle time, completion of a task can be made dependent on another task. An innovative dependency tree illustrates relationships between dependent processes.
A complete oil, gas and mining audit management system is equipped to handle data of any magnitude, process it efficiently and provide the findings to the management in a presentable format. MasterControl oil, gas and mining audit management software is an enterprise-wide solution as it can handle every department's forms- and documents-based processes. Each department has its own functionalities that serve in fulfilling its particular requirements. On the same lines, every department must also run a timely audit to evaluate its efficiency and evaluate the areas that require attention. This is the reason MasterControl's oil, gas, and mining audit management systems can integrate with other applications like ERP, LIMS, accounting, and human resources applications.
In order to carry out audits, it is important for auditors to be able to conduct searches without any difficulty. Because many users are familiar with the popular Google-like search layout, MasterControl's oil, gas and mining audit management system presents with a similar search window to complete searches and retrieve change control related tasks and documents. Along the same lines, MasterControl's oil, gas, and mining audit management software consists of an Organizer, similar to Windows Explorer, that helps users find and access documents quickly. Documents can be stored in multiple Organizers, allowing each department to maintain its own Organizers. However, the overall structure and content of documents in all Organizers is maintained by system administrators through a dynamic link in the InfoCard. Finally, MasterControl oil, gas and mining audit management software can automate any forms -based process unique to a department (i.e., application forms for HR, customer satisfaction survey forms for Customer Service Department). A department can either retain the look and feel of existing forms or create entirely new ones, depending upon its needs.
To learn more about MasterControl's oil, gas and mining audit management software systems, please contact a MasterControl representative.